Room Hire - Terms & Conditions of Hire

Updated December 2021

1. BOOKING 

The 4C Community Centre may only be used for the purpose stated on the booking form and only the area paid for may be used.  The Hirer shall not sub-hire the premises, or allow the premises to be used for any unlawful or unauthorised activity.  The Hirer [you] (or their Authorised Representative, not being a person under 21 years of age), should be on the premises during the period of the booking.  The Board of Trustees [us] has the right to refuse a booking without giving a reason.

 

2. BOOKING CHARGES & DEPOSITS

Each space may be hired separately or collectively. The charges are as set out on our website.

Please note that any long term block bookings are subject to regular review by the Trustees.

Please note that for full day bookings and evening bookings for parties / events and for weddings we require a non-refundable deposit of 50% to secure a booking with the full amount due one week before the event. 

We require a refundable deposit of £50 in cash on the day of the event to cover any additional cleaning. We will return this at the end of the evnet once the room has been inspected. Any breakages or damages will be charged accordingly.

Bookings cancelled with less than seven clear days’ notice will be charged in full unless there are exceptional circumstances at the discretion of the Trustees.

3. USE AND RESPONSIBILITY FOR DAMAGE

The Hirer will, during the period of the hiring, be responsible for supervision of the premises.  They also accept responsibility for any damage, however slight, to the building and the contents.

Hirers must leave the Hall or Room in the same clean and tidy condition as they find it. Hirers are responsible for the set up and break down of each room, this includes setting up and putting away tables and chairs. They will also be responsible for making good any damage or loss and for ensuring that the requirements of the Law in regard to the use are fully observed, to obtain licenses where necessary and pay such fees or royalties as may be due.  The Hirer will need to check if the need a Temporary Events Notice or an Alcohol License.

The Community Centre must be vacated at the agreed time and in any event not later than 22.59 hours Monday-Thursday, 23.59 hours Friday and Saturday and 20.59 hours on Sunday.

4. SAFETY

Hirers should familiarise themselves with the locations of the Emergency Exits, Fire Extinguishers and the Safety Notices displayed in the Hall.  In particular they must ensure that access to the exits and equipment is kept free from obstruction. All our electrical items are tested to comply with HSE standards. Any electrical appliances and installations that the user brings and plugs into the community centre must be similarly tested. We reserve the right to refuse their use if up to date test certificates are not available. We do not have a First Aider on site but have a small first aid kit available for hirers.

5. CAPACITY

For any function, due to the total capacity of the building under the Building Regulations, the numbers present should not exceed 200. The capacity for each room are stated on the website.

5. RESPECT FOR OUR NEIGHBOURS

We are situated close to residential property and all Hirers are asked to be considerate to our neighbours. This means making as little noise as possible when outside of the Community Centre, keeping the external doors shut and being considerate when leaving the centre, particularly after 21.00. Events must finish by 23.00 hours (21.00 hours on Sunday). On no account can amplified music be played outdoors.

The Hirer will be responsible for the supervision of the car parking spaces in the car park during the period of the hire / event. The car park should be used responsibly to minimise the need for on street parking on Taunton Road.  In the event that there is an overflow, make sure that there is no obstruction to the main entrance from Taunton Road and to parking and access to neighbouring houses.

 

Trustees of Christ Church Community Developments