Updated August 2022
1. BOOKING
The 4C Community Centre may only be used for the purpose stated on the booking form and only the area paid for may be used, within the agreed hours. The Hirer shall not sub-hire the premises, or allow the premises to be used for any unlawful or unauthorised activity. The Hirer [you] (or their Authorised Representative, not being a person under 21 years of age), should be on the premises during the period of the booking. The Board of Trustees [us] has the right to refuse a booking without giving a reason.
2. BOOKING CHARGES
Each space may be hired separately or collectively. The charges are as set out on our website.
Please note that any long-term block bookings are subject to regular review by the Trustees.
For all bookings payment is due 28 days before each booking. For bookings made within 28 days payment must be made immediately. Bookings will be cancelled if payment has not been received 14 days before the booking.
Bookings cancelled with less than 14 clear days’ notice will be charged in full unless there are exceptional circumstances at the discretion of the Trustees.
Any breakages or damages will be charged accordingly.
3. USE AND RESPONSIBILITY FOR DAMAGE
The Hirer will, during the period of the hiring, be responsible for the supervision of the premises. They also accept responsibility for any damage, however slight, to the building and the contents.
Hirers must leave the Hall or Room in the same clean and tidy condition as they find it. Hirers are responsible for the setup and breakdown of each room, this includes setting up and putting away tables and chairs. They will also be responsible for making good any damage or loss and for ensuring that the requirements of the Law in regard to the use are fully observed, to obtain licenses where necessary and pay such fees or royalties as may be due. The Hirer will need to check if they need a Temporary Events Notice or an Alcohol License.
The Community Centre must be vacated at the agreed time and in any event not later than 22.59 hours Monday-Thursday, 23.59 hours Friday and Saturday and 20.59 hours on Sunday.
4. SAFETY
Hirers should familiarise themselves with the locations of the Emergency Exits, Fire Extinguishers and the Safety Notices displayed in the Hall. In particular, they must ensure that access to the exits and equipment is kept free from obstruction. All our electrical items are tested to comply with HSE standards. Any electrical appliances and installations that the user brings and plugs into the community centre must be similarly tested. We reserve the right to refuse their use if up-to-date test certificates are not available. We do not have a First Aider on site but have a small first aid kit available for hirers.
5. CAPACITY
For any function, due to the total capacity of the building under the Building Regulations, the numbers present should not exceed 200. The capacity for each room is stated on the website.
5. RESPECT FOR OUR NEIGHBOURS
We are situated close to residential property and all Hirers are asked to be considerate to our neighbours. This means making as little noise as possible when outside of the Community Centre, keeping the external doors shut and being considerate when leaving the centre, particularly after 21.00. Parties must finish by 18.00 hours. On no account can amplified music be played outdoors and music shall only be played at a reasonable level. Where the trustees raise a concern to the hirer about the noise level during the event, as a last resort we reserve the right to turn any music off.
The Hirer will be responsible for the supervision of the car parking spaces in the car park during the period of the hire/event. The car park should be used responsibly to minimise the need for on-street parking on Taunton Road. In the event that there is an overflow, make sure that there is no obstruction to the main entrance from Taunton Road and to parking and access to neighbouring houses. No parking is allowed on the path adjacent to the building or the grass areas to ensure emergency access at all times.
Trustees of Christ Church Community Developments